FAQ

What is re3data.org?

re3data.org is a global registry of research data repositories. The registry covers research data repositories from different academic disciplines. re3data.org presents repositories for the permanent storage and access of data sets to researchers, funding bodies, publishers and scholarly institutions. re3data.org aims to promote a culture of sharing, increased access and better visibility of research data.
In December 2012 re3data.org launched an alpha version. The registry will be continuously developed and improved together with relevant stakeholders.
re3data.org is funded by the German Research Foundation (DFG). More information about the project behind re3data.org can be found on our about page.

Why is re3data.org useful?

re3data.org helps researchers to find appropriate repositories for the storage and access of research data. Further, it can be used by funding organisations to promote permanent access to research data from their funded research projects. In addition re3data.org offers publishers and academic institutions a tool for the identification of research data repositories where scientists can deposit their data.

What do the icons mean?

The icons shall help users to identify important characteristics of a research data repository at first sight. The following table explains the meaning of the icons:

 

info_active The research data repository provides additional information on its service.
open_access_active The research data repository provides open access to its data.
restricted_access_active The research data repository provides restricted access to its data.
closed_access_active The research data repository provides closed access to its data.
licenses_active The terms of use and licenses of the data are provided by the research data repository.
policy_active The research data repository provides a policy.
doi_active The research data repository uses DOI to make its provided data persistent, unique and citable.
urn_active The research data repository uses URN to make its provided data persistent, unique and citable.
ark_active The research data repository uses ARK to make its provided data persistent, unique and citable.
hdl_active The research data repository uses handle to make its provided data persistent, unique and citable.
purl_active The research data repository uses Purl to make its provided data persistent, unique and citable
persistent_identifier_active The research data repository uses a persistent identifier system to make its provided data persistent, unique and citable.
certificate_active The research data repository is either certified or supports a repository standard.

 

How can I add a research data repository to re3data.org?

Research data repository (RDR) operators can suggest their infrastructures to be listed in re3data.org via a simple application form providing the name and URL of the RDR. The RDR will automatically be listed in re3data.org with an icon indicating that it is “not yet reviewed by re3data.org.” The project team thoroughly analyzes the website of the RDR using a handbook that gives practical information on how to obtain the metadata properties of the re3data.org schema. A repository is indexed when the minimum requirements of the re3data.org policy are met, meaning that mode of access to the data and repository as well as the terms of use must be clear explained on the repository web sites and the repository must have a focus research data. Before a new record of a RDR is published in re3data.org all gathered information is reviewed by a second team member (see figure below).

re3data.org Registration Workflow


What does “Access” to Research Data Repositories mean?

Beside accessibility of research data the terms of use are probably the most important issue of a research data repository. To define the general accessibility of a research data repository the term access has to be split into three categories representing different levels of access. First there is the access to the research data repository defining whether users can access the database in general. Secondly there is the access to the research data sets in the research data repository in particular. Thirdly there is the access to upload research data sets to the research data repository. The access to each level can be open, restricted and/or closed. Open means that there are no access barriers. Restricted means that external users can overcome access barriers. Closed means external users cannot overcome access barriers. Embargoed access applies only to the level of access to the research data sets and means that external users cannot overcome access barriers until the data is released for open or restricted access.
As shown in the matrix below the access to the research data repository is the basic level to define the general framework of access to the actual research data sets, e.g. a research data set in a research data repository that is restricted through registration cannot be open but just restricted or even closed; a research data set in a closed research data repository which underlies access restrictions that cannot be overcome by external users is neither open nor restricted but only closed. Thus to define the general accessibility of a research data repository the values highlighted in orange are needed (values in braces can occur).

Access (property)Open Access Restricted Access Closed Access
Access to Repository
(19.1 databaseAccessType)
open open or restrictedclosed
Access to Data
(21.1 dataAccessType)
open (embargoed, restricted, closed)restricted (embargoed, closed)closed
Data Upload
(23.1 dataUploadType)
open or restrictedclosedopen or restrictedclosed-

How can I work with re3data.org?

re3data.org gives you an overview of the research data repository landscape. It helps researchers to find an appropriate repositories for the storage and access of data sets. The re3data.org icon system shows relevant properties of a data repository, e.g.: whether a research data repository assigns persistent identifiers to its datasets.
The simple search allows to search for a scientific discipline like geoscience or to search for a specific data repository like PANGAEA.
Furthermore a set of filters allows to specify search criteria. This can be helpful, for example for displaying only open access repositories.

Can I re-use the re3data.org data?

In the future it will be possible to re-use the re3data.org metadata without any restrictions (depending on the technical development of re3data.org).

Can I have the re3data.org logo?

Yes, here you go: re3data.org logo zip archive
It would be great if you would let us know where you used it.

Any more questions?

Have a look at the re3data.org schema or just send us an email. Your feedback is always appreciated!